Plan Commission Minutes

CALL TO ORDER – 7:00 pm
Chairman Brackett called the meeting to order.

ROLL CALL
In attendance: Chairman Mike Brackett, Co-chairman Jennifer Duncan, Commissioners Mark Carroll, Ed Sweeney, Mark Rivecco, Andrea Rattray, Connie Holbrook, Mark Bozik. Not in attendance: Commissioner Tom Lenkart.

Staff in attendance: Village Clerk Lori Murray, Community Development Director Scott Buening, Village Administrator Wes Kornowske.

APPROVAL OF MINUTES – January 3, 2012
Commissioner Carroll mentioned that he was in attendance at the January meeting although the Minutes did not show his name listed in the roll call section. With that change, a Motion was made by Commissioner Carroll and seconded by Commissioner Rivecco to approve the January 3, 2012 Plan Commission Minutes. All in favor. Motion Approved.


PUBLIC HEARING
a. 11-010: 400 Spruce Street – Variance Accessory Structure Setback (Santoyo)
Chairman Brackett opened the public hearing. Community Development Director Scott Buening said that the variance request involved reducing an accessory structure from 10 feet to 6 feet. The petitioner had received a building permit to build a deck. Halfway through construction the Village realized the petitioner was building an enclosure for the deck. Work was stopped and measurements were taken showing that the setback was not in the 10-foot minimum. Buening noted that neighbors were notified and no one had any objections to the proposal. 

Chairman Brackett asked for public comments. The petitioner said he submitted a permit for a raised 10x16 deck which would drop down to a 15x15 covered deck. The petitioner said he called the Village and mentioned the specifications of the plan. The petitioner said that the concrete work was done, as well as the roof frame and electrical with a total of $10,000 into the project. The petitioner added that he got a deck packet butt not a roof packet. 

Chairman Brackett closed the public portion of the meeting.

Commissioner Duncan asked if the plan complies otherwise. Buening said that the Village will need to have some detailed specifications of the overhead construction to make sure it meets the setback requirements. Duncan said the crux of it relying on the village is a hardship or unique circumstances. Duncan said it does. 
Rivecco asked about the reasoning for the 10-foot setback. Buening said that the setback is common in most situations. The petitioner said that the structure will not be enclosed. The structure includes a hot tub with a 15 x 15 deck. Rivecco asked if the roof would be shingled. Petitioner said yes. Rivecco said he was in favor of the petitioner who relied in good faith with the village. There were no objections from the rest of the commission.

Findings of Fact: (vote results)
The Plan Commissioners were in agreement with facts 1-3. 

A Motion was made by Commissioner Sweeney and seconded by Commissioner Bozik to recommend approval of the variation based on the stipulations noted by Staff. All in favor. Motion approved.

Buening said that the Village Board will vote on the variance at the March 5th Village Board meeting.

NEW BUSINESS
a. 11-012 Woodman’s Gas Station Expansion, Plat of Resubdivision
Duncan asked if anyone has seen landscaping or elevations. Buening said that the Village has the landscape plans and the only thing missing is photometrics. Duncan said there was mention of two entrances off of the inner drive. Buening said Woodman’s has matched one entrance to the southern entrance and will be aligned with the drive along Hansen Blvd. Brackett asked if this would be a dual entrance to the lot to the south. Buening said that the easement would be for cross access when the other lot develops. 

Motion made by Commissioner Duncan and seconded by Commissioner Rivecco to recommend approval of the Woodman’s Plat of Resubdivision subject to conditions by Staff. Roll Call Vote: Commissioner Duncan – yes, Commissioner Rivecco – yes, Commissioner Sweeney – yes, Commissioner Rattray – yes, Commissioner Holbrook – yes, Commissioner Bozik – yes, Commissioner Carroll – yes. Motion approved.

OLD BUSINESS - None


ADJOURNMENT
Motion to adjourn made by Commissioner Holbrook and seconded by Commissioner Duncan. All in favor. Motion approved.


Respectfully Submitted,


Lori J. Murray/Village Clerk