Village Board Minutes

VILLAGE OF NORTH AURORA
VILLAGE BOARD MEETING MINUTES
NOVEMBER 5, 2012


CALL TO ORDER – 7:00 pm
Mayor Berman called the meeting to order.

SILENT PRAYER – MEDITATION – PLEDGE OF ALLEGIANCE

ROLL CALL
In attendance: Mayor Dale Berman, Trustee Chris Faber, Trustee Ryan Lambert, Trustee Mark Gaffino, Trustee Laura Curtis, Trustee Vince Mancini, Village Clerk Lori Murray. Not in attendance: Trustee Mark Guethle.

Staff in attendance: Interim Village Administrator and Police Chief Dave Summer, Finance Director Bill Hannah, Public Works Superintendent Mike Glock, Water Superintendent Paul Young, Village Attorney Kevin Drendel.

AUDIT PRESENTATION – Presentation of FY 2011-12 Audit by Fred Lantz of Sikich LLP

(Audit information available for review at Village Hall)

AUDIENCE COMMENTS - None
TRUSTEE COMMENTS - None

CONSENT AGENDA
1. Approval of Village Board Minutes dated 10/15/2012; Approval of Committee of
the Whole Minutes dated 10/15/2012
2. Approval of an Interim Bill List dated 10/30/2012 in the amount of $61,756.91
3. Confirmation and ratification of consent to the appointment of Robyn Stecklein
to the North Aurora Police Pension Board

Motion for approval made by Trustee Lambert and seconded by Trustee Mancini. Roll Call Vote: Trustee Mancini – yes, Trustee Curtis – yes, Trustee Gaffino – yes, Trustee Lambert – yes, Trustee Faber – yes. Motion approved (5-0).

NEW BUSINESS
1. Approval of a Motion to Receive, Accept and Place on File the Comprehensive
Annual Financial Report as of May 31, 2012 and Other Related Reports for the Fiscal Year
Motion for approval made by Trustee Gaffino and seconded by Trustee Faber. Roll Call Vote: Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini –yes, Trustee Lambert – yes, Trustee Faber – yes. Motion approved (5-0).



2. Approval of the Estimate of the 2012 Property Tax Levy Estimate
Finance Director Bill Hannah stated that the 2012 Property Tax Levy was discussed at the Finance Committee Meeting in October. The Village is a non-home rule municipality also subject to PTELL and Tax Cap Laws. This limits the amount of extensions the Village can levy on a year-to-year basis to inflation or 5%, whichever is lesser. The inflation factor for the prior calendar year was 3%. In addition, the Village is allowed to capture the growth of new construction in the Village. Hannah said the Village estimates the total extensions for the Village (for property taxes) will increase 3.39% for the upcoming levy to be received in
FY 2013-14. The actual amount the Village is levying will stay the same at $2.2 million and will realize $2.1 million actual extensions from the county. Most of the increase the Village is expected to receive is going as contributions to the Police Pension Fund and liability insurance.

EAV - the Village’s EAV is expected to decline 6%.

CPI - CPI factor has been 2.3% or 2.4% on a 3-year rolling average. This is expected to go down in future years.

SSAs – levying for mowing responsibilities.

Annual police pension valuation – The Village is looking at an increase in upcoming contributions from $480,000 to $524,000. This is due to investment returns being lower than the assumptions. Salaries were also higher than assumption due to lagging effects of the arbitration awards.

Hannah said that the $523,000 levy requirement is still above the state minimum requirements which were about $468,000. The Village is putting in the higher contribution and threshold with its 100% funding policy that the State says we have to with a 90% minimum.

Motion for approval made by Trustee Faber and seconded by Trustee Gaffino.

Trustee Curtis asked if the Village had a 1.5% for fiscal year 2011, paid out in 2012. Curtis questioned the projected 3%. Hannah said it was the CPI change during calendar 2010 which affects the levy in December 2011, collected in fiscal 2012-13. It is the lagging effect of the calendar change in CPI. Hannah added that it is almost 2-1/2 years before the CPI factor rolls into the tax levy that is collected in the next fiscal year.

Roll Call Vote: Trustee Faber – yes, Trustee Lambert – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (5-0).

3. Approval of a bid from Central Forestree in the amount of $16,458.00 for the
removal of Parkway Ash Trees
Public Works Superintendent Mike Glock informed the Board that 7 companies took out bids at the pre-bid meeting for removal of 104 Ash Trees. Central Forestree was the low bidder at $16,458.00. References came back outstanding and Glock recommended approval of the bid to Central Forestree. Roll Call Vote: Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes, Trustee Lambert – yes, Trustee Faber – yes. Motion approved (5-0).
4. Approval of Bill List dated 11/5/2012 in the amount of $230,324.48
Motion for approval made by Trustee Gaffino and seconded by Trustee Faber. Roll Call Vote: Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes, Trustee Lambert – yes, Trustee Faber – yes. Motion approved (5-0).

OLD BUSINESS - None
VILLAGE PRESIDENT REPORT - None
COMMITTEE REPORTS - None
TRUSTEES’ COMMENTS - None
ADMINISTRATOR’S REPORT - None
ATTORNEY’S REPORT - None
FIRE DISTRICT REPORT - None


VILLAGE DEPARTMENT REPORTS
A. Finance – Bill Hannah reported that the rescheduled finance meeting is scheduled for next Tuesday. Finance is busy working on annual filings and is making progress implementing the email and online inquiry module for water bills. The TIF/Joint Review Board meetings are schedule for this Wednesday.

B. Community Development - None

C. Police – Chief Summer announced that there would be a Veterans Day memorial event on Sunday at 2:00 pm at the Village’s Veteran’s Memorial on Willoway.

-Staff continues to work with Next Generation for Randall Hills. There will be some items for the Board to review at the meeting on the 19th.

-There are two final candidates for the Community/Economic Development position. Chief Summer thanked Trustees Curtis and Lambert for their help in narrowing down the candidates. Summer said he is hoping to reach out to one of the candidates and have them in place by the end of the year.

D. Public Works – Mike Glock informed the Board that he would be bringing the sanitary lining contract to the next Board meeting. Opening bids are scheduled for Nov. 14th @ 10:00 am.

Leaf collection – The Village has picked up 51 loads of leaves to date. Glock said that they will have picked up 110 loads by the time leaf pickup is complete. Trustee Mancini asked about crack-sealing. Glock said that has been postponed until spring of next year due to the weather.

E. Water - None




EXECUTIVE SESSION
1. Labor Negotiations
Motion made by Trustee Lambert and seconded by Trustee Curtis to adjourn to executive session for the purpose of Labor Negotiations. All in favor. Motion approved.

(return from Executive Session)

ADJOURNMENT
Motion to adjourn made by Trustee Gaffino and seconded by Trustee Lambert. All in favor. Motion approved.


Respectfully Submitted,



Lori J. Murray
Village Clerk