Committee of the Whole Minutes

VILLAGE OF NORTH AURORA
COMMITTEE OF THE WHOLE MEETING MINUTES
APRIL 15, 2013


VILLAGE OF NORTH AURORA
COMMITTEE OF THE WHOLE MEETING MINUTES
APRIL 15, 2013


CALL TO ORDER
Mayor Berman called the meeting to order.

ROLL CALL
In attendance: Mayor Dale Berman, Trustee Chris Faber, Trustee Ryan Lambert, Trustee Mark Gaffino, Trustee Laura Curtis, Trustee Vince Mancini, Village Clerk Lori Murray. Not in attendance: Trustee Mark Guethle.

Staff in attendance: Finance Director Bill Hannah, Community Development and Economic Director Mike Toth, Public Works Superintendent Mike Glock, Water Superintendent Paul Young, Atty. Roman Seckel (Drendel & Jansons Law Group).

AUDIENCE COMMENTS - None
TRUSTEE COMMENTS - None

DISCUSSION
1. Continued Discussion of Draft FY 2013-14 Budget
A memorandum from Interim Village Administrator Dave Summer and Finance Director Bill Hannah was provided to the Board. The memo summarized information regarding the creation of a full-time Information Technology position for the Village.

Trustee Curtis asked how much staff time would be saved from having an IT contractor. Hannah said it would save the Village 300 hours of employee time. Curtis said that per the memo, 1700 hours is costing the Village $68,000 but 300 hours would only cost the Village $45,000. Trustee Curtis asked what the estimated loss is by having the Village Staff take care of the IT issues. Hannah said the loss comes in the form of things that do not get accomplished in various departments due to employee time on IT issues.

Trustee Lambert noted his concern that once an IT person is brought in and catches up on the work, that there will not be enough work for a full time person. Hannah said there are always things to do in terms of planning and depending on the qualifications of the employee, there may be a potential GIS component added to the position. Trustee Curtis suggested hiring a part-time person or a student to handle the IT issues. Hannah said that some of the concern with part time is being able to get enough done with 25 hours a week. Hannah added that the Village wants to have someone there at all times so that if there is an issue it can be addressed right away. Mayor Berman said he was in favor of increasing the budget to use an outside firm and then re-evaluate for the future. Berman also said that a better job needs to be done to determine what the requirements are for the position. Mayor Berman suggested increasing the budget $45,000 instead of hiring another individual. Trustee Lambert agreed.

Trustee Faber said it is hard to hire someone part time for this position and was open to more creative solutions. Trustee Mancini said the quality of candidate from a part time person is not always as high as a contracted rate. Faber said the Village should go with a contractor and see where it goes from there.

The Board was in agreement with budgeting $45,000 for the position.

Hannah said he would do some research to determine a contracted cost and come back to the Board in 2 weeks with another proposed revision to the budget.

Trustee Faber asked about other requests for new employees. Mayor Berman noted that the Village is in the process of evaluating and hiring a Village Administrator and that this would be something the new administrator could work on. The Board agreed.

TRUSTEE COMMENTS - None
EXECUTIVE SESSION – None


ADJOURNMENT
Motion to adjourn made by Trustee Lambert and seconded by Trustee Faber All in favor. Motion approved.


Respectfully Submitted,



Lori J. Murray
Village Clerk