Village Board Minutes

VILLAGE OF NORTH AURORA
VILLAGE BOARD MEETING
JULY 15, 2013

CALL TO ORDER – 7:00 pm
Mayor Berman called the meeting to order.

SILENT PRAYER – MEDITATION – PLEDGE OF ALLEGIANCE

ROLL CALL
In attendance: Mayor Dale Berman, Trustee Mike Lowery, Trustee Chris Faber, Trustee Ryan Lambert, Trustee Mark Gaffino, Trustee Mark Guethle, Village Clerk Lori Murray. Not in attendance: Trustee Laura Curtis.

Staff in attendance: Water Superintendent Paul Young, Public Works Superintendent Mike Glock, Interim Village Administrator and Police Chief Dave Summer, Community and Economic Development Director Mike Toth, Finance Director Bill Hannah, Attorney Roman Seckel, Village Engineer Jim Bibby (Rempe-Sharpe).

AUDIENCE COMMENTS - None
TRUSTEE COMMENTS - None

PROCLAMATION
1. Max Herwig Day – August 2, 2013
Mayor Berman proclaimed August 2, 2013 Max Herwig Day in the Village of North Aurora in recognition of the many selfless contributions Max made to North Aurora Days and the Village of North Aurora.

CONSENT AGENDA
1. Approval of Village Board Minutes dated July 1, 2013
2. Approval of Executive Session Minutes dated May 2, 2013
Motion for approval made by Trustee Gaffino and seconded by Trustee Lambert. Roll Call Vote: Trustee Gaffino – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Lowery – yes, Trustee Faber – yes. Motion approved (5-0).

NEW B USINESS
1. Approval of Change Order No. 6 for a Net Decrease in Contract Amount of
$19,633.50 for the 2012 Street Improvements – Smoketree
Jim Bibby recommended the Village rescind the change order and approve it at a more appropriate time, 3-4 years in the future. Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes Trustee Lambert – yes, Trustee Faber – yes, Trustee Lowery – yes. Motion approved (5-0).




2. Approval of Pay Request No. 1, Partial to Builders Paving, LLC d/b/a Hardin
Paving Services in the amount of $230,483.55 for the 2013 Street Improvements
Motion for approval made by Trustee Gaffino and seconded by Trustee Guethle. Roll Call Vote: Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Lambert – yes, Trustee Faber – yes, Trustee Lowery – yes. Motion approved (5-0).

3. Approval of a Bid from Traffic Control and Protection for the Purchase of a
Roadway Message/Directional Board in the amount of $13,125.00
Motion for approval made by Trustee Gaffino and seconded by Trustee Lowery. Roll Call Vote: Trustee Gaffino – yes, Trustee Lowery – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes. Motion approved (5-0).

4. Approval of a Proposal for the Oak Hill Pond Stabilization from Encap, Inc in
the amount of $29,958.00
Motion for approval made by Trustee Lambert and seconded by Trustee Guethle. Roll Call Vote: Trustee Lambert – yes, Trustee Guethle – yes, Trustee Gaffino- yes, Trustee Faber – yes, Trustee Lowery – yes. Motion approved (5-0).

5. Approval of a Bid from Fox Valley Tree Service for the Removal of 142 Parkway
Ash Trees in the amount of $27,000
Motion for approval made by Trustee Gaffino and seconded by Trustee Lowery. Roll Call Vote: Trustee Gaffino – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Faber – yes, Trustee Lowery – yes. Motion approved (5-0).

6. Approval of Waiving Bids for the Purchase and Installation of Carpet at the
North Aurora Activity Center
Motion for approval made by Trustee Gaffino and seconded by Trustee Guethle. Roll Call Vote: Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Lambert – yes, Trustee Faber – yes, Trustee Lowery – yes. Motion approved (5-0).

7. Approval of the Purchase and Installation of Carpet at the North Aurora
Activity Center from Douglas Carpet in the amount of $6,860.00
Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Lambert – yes, Trustee Faber – yes, Trustee Lowery – yes. Motion approved (5-0).

8. Approval of an Ordinance Amending Title 5 Chapter 5.08.345 regarding
Supplemental Outdoor Liquor Licenses
Motion for approval made by Trustee Gaffino and seconded by Trustee Guethle. Roll Call Vote: Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Lambert – yes, Trustee Faber – yes, Trustee Lowery – yes. Motion approved (5-0).





9. Approval of an Ordinance Granting a Special Use Pursuant to Title 17, Chapter
15 of the North Aurora Zoning Ordinance to allow for the Reestablishment of a Non-conforming Four-family Residential Dwelling Unit (123 Dee Road)
Motion for approval made by Trustee Lambert and seconded by Trustee Gaffino. Roll Call Vote: Trustee Lambert – yes, Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Lowery – yes, Trustee Faber – yes. Motion approved (5-0).

10. Approval of an Ordinance Amending the Zoning Provisions of the North Aurora
Municipal Code (Title 17) Relative to Site Plan Review Procedures and Public Hearing Notifications
Motion for approval made by Trustee Gaffino and seconded by Trustee Guethle. Roll Call Vote: Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Lambert – yes, Trustee Faber – yes, Trustee Lowery – yes. Motion approved (5-0).

11. Approval of 1st Budget Amendment for FY2013-14
Motion for approval made by Trustee Guethle and seconded by Trustee Lowery. Roll Call Vote: Trustee Guethle – yes, Trustee Lowery – yes, Trustee Lambert – yes, Trustee Faber – yes, Trustee Gaffino – yes. Motion approved (5-0).

12. Motion to Approve the purchase of Nixle 360 in the amount of $7,815.00 for
Reverse 911 Services
Chief Summer stated that the current service being used is outdated and that the new technology will provide the reverse 911 service in a fraction of the time. An amount of $10,000 has been budgeted for the replacement in the current fiscal year. Staff was unanimous in choosing Nixle 360. Annual cost will be $7,815. Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Summer noted that the Village is currently spending $8,000/yr for the current system and maintenance.

Trustee Lowery asked if the cost would be a flat rate. Summer said that the agreement is an annual one and that the Village would look at prices again on an annual basis.

13. Approval of Bill List dated 7/15/2013 FY13 in the amount of $29,580.01; Approval of a Bill List dated 7/15/2013 FY14 in the amount of $291,522.03
Motion for approval made by Trustee Lambert and seconded by Trustee Guethle. Roll Call Vote: Trustee Lambert – yes, Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Faber – yes, Trustee Lowery – yes. Motion approved (5-0).

OLD BUSINESS - None
VILLAGE PRESIDENT REPORT - None
COMMITTEE REPORTS - None
TRUSTEES’ COMMENTS - None

ADMINISTRATOR’S REPORT
Dave Summer commended the Village Board and the previous Village Board for looking in-house when having to fill the Village Administrator position. Summer thanked the Board for the great experience. Summer said the Village has a great staff that gives 110% in their day-to-day responsibilities. At the next meeting, the Board will rescind the Interim Village Administrator position. Mayor Berman thanked Summer for doing such a great job during his time as Interim Village Administrator.

ATTORNEY’S REPORT – None
FIRE DISTRICT REPORT - None

VILLAGE DEPARTMENT REPORTS
A. Finance – Bill Hannah noted that the residential aggregation switch was going well. Sales tax revenue is coming in as projected and income tax revenue is strong at 1.75% higher than last year. Staff is in the process of finalizing numbers from last year and the Village is looking at very positive financial reports.

B. Community Development – Mike Toth stated that 32 final permits have been issued for Randall Highlands development. A permit was received for the clubhouse. The North Aurora Inn continues to get permits to rehab the building.

C. Police – None

D. Public Works – None

E. Water – Paul Young noted that the vacant position in the Water Department was posted internally and had one response from the department’s current part time laborer. Reference checks were done with great reports from those who were contacted. He has started full time today.

REVIEW OF EXECUTIVE SESSION MINUTES
1. Review of Executive Session Minutes dated June 3, 2013 and June 17, 2013
Mayor Berman said that the review of Exec Session Minutes would be carried over to the next meeting.


ADJOURNMENT
Motion to adjourn made by Trustee Gaffino and seconded by Trustee Lambert. All in favor. Motion approved.


Respectfully Submitted,


Lori J. Murray
Village Clerk