Village Board Minutes


VILLAGE OF NORTH AURORA
VILLAGE BOARD MEETING
OCTOBER 21, 2013

CALL TO ORDER – 7:00 PM
Mayor Berman called the meeting to order.

SILENT PRAYER – MEDITATION – PLEDGE OF ALLEGIANCE

ROLL CALL
In attendance: Mayor Dale Berman, Trustees Mike Lowery, Chris Faber, Ryan Lambert, Mark Gaffino, Mark Guethle and Laura Curtis and Village Clerk Lori Murray.

Staff in attendance: Village Administrator Steven Bosco, Finance Director Bill Hannah, Community Economic and Development Director Mike Toth, Water Superintendent Paul Young, Public Works Superintendent Mike Glock, Police Chief David Summer, Village Attorney Kevin Drendel.

AUDIENCE COMMENTS
Nicolas Nelson, general counsel for the Chesterfield Homeowners Association addressed the Board. Nelson noted that on October 11, 2013 he drafted a letter to the Village Trustees and was in attendance to address those concerns of the Chesterfield homeowners. Nelson stated that two years ago the Village Board denied the LaFarge annexation and homeowners were shocked when they recently read in the newspaper that the annexation had been approved by the Board last month. Nelson said that homeowners had not heard about it and were not aware that there had been a public hearing and did not have the opportunity to voice their opinion. Nelson said that from a legal perspective, there were some issues with the notification: Chesterfield is a corporation and notice did not go to their registered agent, Kelly Henry at a specific address given by the Secretary of State website. This time, signs were posted in different locations. Last time, postings were located where residents of Chesterfield could see them. The signs this time were posted over a mile-and-a-half away from the Chesterfield entrance. Nelson asked that the Village Board voluntarily invalidate the annexation agreement and send it back to the Planning Commission for public hearing.

(Trustee Curtis Arrived at 7:05 pm.)

Patricia Graw, President of the Chesterfield Homeowners Association stated that the residents of Chesterfield were not given proper notice of the hearing. Two signs were posted on Route 25, 150 feet away from each other. Graw requested the Village voluntarily invalidate the annexation agreement and the Plan Commission’s recommendation due to improper notice. Graw said that the Village has allowed Lafarge to mine closer and closer to their property lines and so the HOA is asking for an opportunity to voice its concerns. Graw added that she had spoken with Kelly Henry and she said she had not received any notices from LaFarge.

TRUSTEE COMMENTS - None
PRESENTATION
1. Chicago Metropolitan Agency for Planning Presentation – Homes for a
Changing Region
Community Economic and Development Director Mike Toth introduced representatives from CMAP and Kane County Planning to present their Homes for A Changing Region study. Drew Williams Clark, principal planner at the Chicago Metropolitan Agency for Planning, addressed the Board. Clark stated that the agency is federally designated to do long range transportation and land use planning for the seven county region around and including the City of Chicago. Currently they are working on a study for North Aurora, Batavia, St. Charles and Geneva. This project compiles data and analysis to address housing issues, looking at supply and demand of housing now and forecasting 30 years in the future. Each community gets its own study and nothing is final until there is final approval by the Board.

Trustee Curtis asked if this is an affordable housing initiative. Nancy Furfer of the Metropolitan Planning Counsel said it is not an affordable housing initiative. This study looks at the broad spectrum and studies what the housing needs will be 30 years from now.

Curtis asked if this data was taken from the market data from the Village. Furfer said yes.

Curtis asked what the Village is committed to in the final plan. Furfer said it commits the Village to what the Village decides since the Village has the final say.

CONSENT AGENDA
1. Approval of Village Board Minutes dated September 23, 2013; Approval of
COW Minutes dated September 23, 2013
Atty. Drendel noted that an amendment is needed to reflect that the roll call was taken for Item 4 of the Village Board Meeting Minutes. Motion to amend the Consent Agenda to reflect the correction to the minutes to reflect that there was a roll call vote taken on Item #4. Motion made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Lambert – yes, Trustee Faber – yes, Trustee Lowery- yes, Trustee Curtis – yes. Motion approved (6-0). Motion for approval of the Consent Agenda. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Lambert – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (6-0).

NEW BUSINESS
1. Approval of a Resolution to Approve the Reduction of the Letter of Credit #1084 for the Maintenance of Wetlands in the North Aurora Town Centre Development.
Motion for approval made by Trustee Lambert and seconded by Trustee Guethle. Roll Call Vote: Trustee Lambert – yes, Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Faber – yes, Trustee Curtis – yes, Trustee Lowery- yes. Motion approved (6-0).

2. Approval of a Resolution Accepting Certain Public Improvements in the Autumn Ridge Subdivision
Motion for approval made by Trustee Gaffino and seconded by Trustee Curtis. Roll Call Vote: Trustee Gaffino – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Faber – yes, Trustee Curtis – yes, Trustee Lowery – yes. Motion approved (6-0)
3. Approval of an Ordinance Approving the Site Plan for the Industrial Development to be located on Lot 1 of the Gateway Industrial North Aurora Resubdivision
Toth noted that one of the representations that shows the berming will also include a sidewalk on Orchard Gateway. Motion for approval made by Trustee Gaffino and seconded by Trustee Curtis. Roll Call Vote: Trustee Guethle- yes, Trustee Gaffino- yes, Trustee Lambert – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (6-0).

4. Motion to Approve an Agreement with Call One for the management of a PRI system for a three-year term at an annual cost of $3,960.00
Motion for approval made by Trustee Lambert and seconded by Trustee Lowery. Roll Call Vote: Trustee Lambert – yes, Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Faber – yes, Trustee Curtis – yes, Trustee Lowery – yes. Motion approved (6-0).

5. Motion to Approve an Agreement with Call One for the management of a Point-to-Point T-1 Line for a three-year term at an annual cost of $4,680.00
Motion for approval made by Trustee Guethle and seconded by Trustee Lambert. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Lambert – yes, Trustee Faber – yes, Trustee Curtis – yes, Trustee Lowery – yes. Motion approved (6-0).

6. Approval of an Ordinance Authorizing a Rebate from Sharon Lane and Long Avenue Special Assessment No. 3 Fund to the owners of the properties originally participating in the Special Assessment
Motion for approval made by Trustee Guethle and seconded by Trustee Curtis. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Lambert - yes, Trustee Faber – yes, Trustee Lowery - yes, Trustee Curtis – yes. Motion approved (6-0).

7. Motion to Approve a Bid from Strang Landscaping in the Amount of $69,000.00 for the Replacement of 300 Parkway Trees; and a Bid from Strang Landscaping in the Amount of $57,000.00 for the Replacement of an additional 250 Parkway Trees
Motion for approval made by Trustee Lambert and seconded by Trustee Faber. Roll Call Vote; Trustee Lambert – yes, Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (6-0).

8. Motion to Approve a Plate of Easement for Lovedale Lane for Utility and
Easement, for the 2013 Road Improvement Program
Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Lambert – yes, Trustee Faber – yes, Trustee Curtis – yes, Trustee Lowery – yes. Motion approved (6-0).

9. Approval of Bill List dated 10/21/13 in the Amount of $117,664.62
Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Lambert – yes, Trustee Faber – yes, Trustee Curtis – yes, Trustee Lowery – yes. Motion approved (6-0).

OLD BUSINESS - None
VILLAGE PRESIDENT REPORT - None
COMMITTEE REPORTS - None

TRUSTEES COMMENTS
Trustee Gaffino asked Mike Glock about the sidewalk missing by the Speedway gas station on the corner of Route 31 and Sullivan. Glock said that that the concrete work should be completed by winter.

ADMINISTRATOR’S REPORT
Transparency project will be launched soon on the Village website.

ATTORNEY’S REPORT - None
FIRE DISTRICT REPORT - None

VILLAGE DEPARTMENT REPORTS
A. FINANCE – None
B. COMMUNITY DEVELOPMENT – Mike Toth said he and Steven Bosco have been working with CMAP AND will use that information as part of the Comprehensive Plan.
C. POLICE – Trick or Treat hours in the Village will be from 4-8 p.m.
D. PUBLIC WORKS – The Village is in week 2 of the leaf collection program.
E. WATER – None

ADJOURN
Motion to adjourn made by Trustee Guethle and seconded by Trustee Gaffino. All in favor. Motion approved.

Respectfully Submitted,

Lori J. Murray
Village Clerk